City of Tallinn international conference support grant
NB! The procedure for granting support for international conferences in Tallinn is currently being revised. The 2026 application rounds will be announced in March.
General information
Consultations for applying for Tallinn's international conference support grant are available upon request prior to application submission. To do this, please contact the business tourism consultant at the Tallinn Strategic Management Office. The aim of the preliminary consultation is to provide information on the conditions under which an organiser of an international conference qualifies for a grant and how to prepare an application.
Find out more about the procedure for awarding international conference support grants and read the frequently asked questions.
The application for the conference grant can be submitted using the online self-service platform. It is also the main tool used for informing applicants about the decision of their application, signing contracts, sending notifications about changes in or cancellation of events and submitting interim reports, final reports as well as cost statements of the used grant.
After logging into the website, choose “International conferences” from the list of project and activity grants.
What is the purpose of the Tallinn international conference grant?
The aim of Tallinn’s international conference grant is to boost Tallinn's economy and competitiveness through international conferences, support research development and thereby build Tallinn's international visibility and reputation.
Which conferences qualify for support?
- Conferences taking place in Tallinn within 18 months of submitting the application:
- Conferences taking place between 1 January and 31 May or between 1 September and 30 November;
- Conferences with a programme lasting at least two consecutive days and including a substantive part of the conference lasting at least 4 hours per day on both days;
- Conferences with an attendance of foreign delegates from at least two foreign countries;
- Conferences with at least 50 foreign delegates in January, February and March and at least 100 in April, May, September, October and November.
Events ineligible for the grant include meetings attended by employees of the same company, clients, cooperation and/or business partners, study trips, training sessions, competitions, trade fairs, work meetings, information days, exhibitions, festivals, or hackathons.
Who can and cannot apply for the grant?
Both public and private legal persons can apply for the grant. Applicants cannot be natural persons, local authorities or bodies administered by local authorities, government agencies or bodies administered by government agencies. The applicant must be registered in the Republic of Estonia according to the Commercial Register.
How much is the grant?
The maximum grant per conference is €35,000.
The application will be assessed on the basis of two criteria: the number of days of participation of foreign delegates, obtained by multiplying the number of foreign delegates by the number of days of the conference programme (90% weight) and the conference topic (10% weight).
What is the required amount of self-financing?
Self-financing and co-financing must make up at least 40% of the eligible expenses of the conference. The grant will cover up to 60% of the eligible expenses actually incurred.
Which expenses can be covered by the grant?
The grant can only be requested for eligible expenses. The following conference organisation expenses are considered eligible:
- Rental of conference rooms
- Cost of technical support services (presentation equipment, interpreting services, voting and polling systems, etc.) necessary for the organisation of the conference, with the exception of the technical implementation for virtual and hybrid conferences
- Cost of marketing materials (publications, videos, digital media, etc.) to promote Tallinn as the conference destination
- Cost of activities promoting the destination and local culture
- Cost of organising a cultural and entertainment programme for one conference reception (local performers’ fees, room rental, catering, etc.)
- Cost of conference organisation services (including budget drafting, reporting, etc.)
How can the organiser introduce Tallinn to their delegates?
- Event organiser will introduce Tallinn as a tourism destination to their delegates, and carry out all the activities listed in the action plan for introducing the destination. Link to visittallinn.ee must be added to event webpage and other marketing materials. For that you can use a short introduction as follows:
- For useful advice and inspiration on Tallinn’s top attractions, activities, events, and places to eat and drink, check out the city’s official tourism portal, visittallinn.ee, or follow @VisitTallinn on social media.
- The event organiser will name the City of Tallinn as a supporter in the event’s marketing materials (including website) and during the conference. For this purpose, it is possible to use both the official logo of Tallinn and the logo of Visit Tallinn.
In addition to the above, the event organiser can include hashtags #VisitTallinn and #Tallinn when promoting the event on social media.
Find out more about the conference grant and how to apply
Applying & calls for applications
Useful information for applicant
If you need advice on applying for the conference support grant, don’t hesitate to contact us – we’re happy to help!
e-mail: convention@visittallinn.ee
Phone: +372 640 4763